Compile your construction
Health & Safety File in minutes
CertSure builds a compliant safety file per tender — appointment letters, policies, plans, registers and a full risk assessment from your scope — aligned to the SA Construction Regulations 2014 and ready to submit.
No credit card required · Built for SA plant hire, earthmoving, civils & water supply
Everything in the file
A submission-ready safety file, not a blank template
Standards-based checklist
Every file starts from the SA Construction Regulations 2014 checklist — appointments, policies, risk management, medicals, competencies and registers — with a live readiness %.
Auto-generated documents
Appointment letters, OHS policy, H&S plan, emergency and fall-protection plans, PPE policy and register templates — pre-filled with your company and project details.
Risk assessment from your scope
Pick the activities on the job and get a full risk assessment with hazards, risk ratings and controls — excavation, plant, water supply, work at height and more.
Operators pulled in automatically
Allocate operators and their medical and competency certificates are pulled straight from CertSure, with live validity — no re-uploading.
Fleet & plant register
Add the machines on site and each item's compliance is tracked live and printed into the file's plant register.
Tender-specific requirements
A library of common tender certificates — water quality (SANS 241), CIDB, B-BBEE, inductions and more — plus anything custom, added in a click.
Nothing expires unnoticed
Every certificate's expiry is tracked; the COIDA Letter of Good Standing links from your company documents and shows valid or expired.
One-click compiled PDF
Cover page, contents, operator and plant registers and every generated document — compiled into one submission-ready PDF.
Safety file checklist
What goes into a construction Health & Safety File?
A compliant safety file under the SA Construction Regulations 2014 covers six areas. CertSure seeds every file with this checklist and generates most of the documents for you.
Legal & notifications
- Notification of construction work (Reg 5)
- COIDA Letter of Good Standing
- Public liability insurance
- Section 37(2) mandatary agreement
Appointments (in writing)
- CEO 16(1) · Construction manager 8(1) · Supervisor 8(2)
- Risk assessor · H&S officer 8(5)
- First aider · SHE representative 17
- Fall protection planner · Plant operators
Policies & plans
- OHS policy
- Site-specific health & safety plan (Reg 7)
- Emergency preparedness plan
- Fall protection plan · PPE policy
Risk management
- Baseline risk assessment (Reg 9)
- Task-specific risk assessments
- Method statements / safe work procedures
Medicals & competency
- Medical certificates of fitness
- Operator competency certificates
- Site induction records
- Toolbox talk register
Registers & records
- Incident / injury register
- PPE issue register
- Plant, ladder, electrical & fire inspections
- Vehicle & plant inspection records
How it works
From tender to safety file in four steps
Enter the tender
Capture the client, scope, site and dates from the tender documents.
Tick what's needed
Start from the Construction Regs checklist and add tender-specific requirements.
Generate & pull in
Generate the documents and risk assessment; operators and fleet pull in with live compliance.
Download the PDF
Compile the whole file into one submission-ready PDF for the client.
Simple pricing
30-day free trial · no credit card required · cancel anytime
Safety file FAQs
What is a Health & Safety File?
A Health & Safety File is the compulsory pack of documents a contractor compiles and hands to the client for a construction project, in terms of the Construction Regulations 2014 under the OHS Act, 1993. It contains the OHS policy, legal appointments, risk assessments, method statements, medicals, competencies, registers and proof of registration.
Is a Health & Safety File a legal requirement in South Africa?
Yes. Under Construction Regulation 7, the principal contractor must keep and maintain a Health & Safety File on site and make it available on request. Clients require the file before construction work may begin, so a compliant file is essential for winning and starting a tender.
What goes into a construction safety file?
A safety file contains the OHS policy, legal appointments (16(1), 8(1), 8(2), risk assessor, first aider, SHE rep and more), the site-specific health & safety plan, baseline and task risk assessments, method statements, medical certificates of fitness, competency certificates, induction and toolbox-talk records, incident and inspection registers, the COIDA Letter of Good Standing and proof of insurance.
How do I compile a safety file quickly?
With CertSure you enter the tender details, tick the requirements that apply, generate the standard documents and risk assessment, pull in your operators' and machines' compliance, and download one submission-ready PDF — a process that normally takes days done in minutes.
Does CertSure generate the documents for me?
Yes. CertSure generates standardised, pre-filled documents — appointment letters (16(1), 8(1), 8(2), etc.), OHS policy, health & safety plan, emergency and fall-protection plans, PPE policy and register templates — using your company and project details. You upload only third-party certificates such as the COIDA Letter of Good Standing and medical certificates.
Can it build a risk assessment from the scope of work?
Yes. Select the activities that apply to your job — excavation, mobile plant and earthmoving, water supply, work at height and more — and CertSure assembles a full risk assessment with standard hazards, risk ratings and control measures, based on the Construction Regulations 2014.
Is it built for South African contractors?
CertSure is built for South African construction, plant hire, earthmoving, civils and water-supply contractors, aligned to the Construction Regulations 2014 and the OHS Act, 1993.
How much does the safety file software cost?
R299 per month after a 30-day free trial. No credit card required to start.
Read more: How to compile a safety file · Construction safety file template
Ready to compile your next safety file?
Start free for 30 days — then R299/month.
Start free trialContact: karien@kvzsolutions.co.za
© CertSure · Compliance & safety file software for South African contractors · Built by KVZ Solutions